With fully managed payroll you hand us the whole job, and a named payroll clerk takes it from there. They learn how your business works, run every pay period, and stay on top of the rates, thresholds and deadlines so you never have to. Here is exactly what that looks like and how it differs from standard outsourcing.
What fully managed payroll means
Fully managed payroll is the most complete, hands-off way to run payroll. Rather than simply processing figures you send over, a dedicated payroll clerk takes ownership of the whole function for you. They know your business, your people and your pay patterns, they anticipate what is coming up, and they handle everything from routine pay runs to year-end and the awkward one-off situations that always seem to crop up. You get the reassurance of an in-house payroll person without the cost, the recruitment or the cover problem when they are on holiday.
Outsourced vs fully managed: the difference
Both services mean you are no longer doing payroll yourself, but they suit different needs.
| Outsourced payroll | Fully managed payroll | |
|---|---|---|
| Processing & filing | Handled for you | Handled for you |
| Your contact | Our team | A named, dedicated clerk |
| Chasing details | You flag changes | We proactively chase and check |
| Complex cases | Handled on request | Anticipated and managed |
| Best for | Straightforward payrolls | Busy or more complex employers |
If your payroll is simple and you just want it done, outsourced payroll is ideal. If you would rather someone owned it entirely and thought ahead for you, fully managed is the answer.
What your dedicated clerk handles
Your clerk runs the complete payroll cycle and everything around it:
- Processing every pay run and calculating tax, NIC, pensions, student loans and statutory pay.
- Filing your RTI with HMRC on or before payday, every time.
- Assessing auto-enrolment and administering your workplace pension.
- Producing payslips, P45s, P60s and any reports you need, and sending them to you each pay period.
- Confirming your PAYE liability so you know exactly what is due to HMRC.
- Handling starters, leavers, pay rises, bonuses and corrections without fuss.
- Keeping you ahead of rate and threshold changes each tax year.
Built for complex and multi-frequency payrolls
Fully managed is where we really earn our keep. Pay some staff weekly and others monthly? Multiple departments, cost centres or sites? Variable hours, overtime, shift premiums, tronc, or a mix of salaried and hourly people? None of it is a problem. Your clerk keeps it all straight, runs it together, and gives you clear reporting so you can see exactly what was paid and why.
Payroll never stops for annual leave or sickness. With a managed service, there is always someone who knows your payroll ready to run it, so payday is never at risk.
Who fully managed payroll suits
It is the right fit for employers who want payroll genuinely off their desk: growing businesses, those with more complex or sensitive payrolls, organisations where the person who used to do payroll has moved on, and committees or management teams, such as social and workmen's clubs, who need continuity even as people change. Whatever your setup, one person owns your payroll and keeps it right.
What fully managed payroll costs
Like all our services, fully managed payroll is priced per employee, per month, so you pay for the people you actually pay, with no setup fees and no long contracts. It costs a fraction of employing a payroll person, and you never have to worry about training or cover. Send us your numbers for a clear, same-day quote, or see how our pricing works.