Outsourcing your payroll should make life simpler, not add another thing to manage. We take the whole job off your plate, from calculating pay to filing with HMRC and producing your payslips and reports. You send us the changes each period, we handle everything else, and you get clear reports and a real person to call. Below is exactly what that covers, who it suits, and how moving to us works.
What outsourced payroll actually involves
Running a compliant UK payroll is more than working out what to pay people. Every pay period you have to apply the right tax code to each employee, calculate PAYE income tax and both employee and employer National Insurance, deal with pensions, student loan deductions, attachment of earnings orders and statutory payments like sick, maternity and paternity pay, then report all of it to HMRC in real time and pay everyone correctly. Get a code wrong or miss a filing deadline and it is your business that carries the penalty.
When you outsource, that entire process becomes ours. You tell us what has changed, hours, new starters, leavers, a pay rise, and we take it from there: we process the run, file with HMRC, handle the pension, and produce your payslips and reports. You approve, we do.
What we take off your hands
Every outsourced payroll with us covers the full job, not just the calculations:
- Processing weekly, fortnightly or monthly, in any combination.
- Calculations for tax, National Insurance, pensions, student loans, attachment of earnings and statutory pay.
- RTI reporting, with your Full Payment Submission filed on or before payday, every run.
- Auto-enrolment, assessing your team each period and keeping your pension compliant.
- Payslips and documents, issued securely, plus P45s, P60s and the reports you need.
- Reports, produced and sent to you securely each pay period, with your PAYE liability confirmed so you know exactly what is due to HMRC.
Who outsourced payroll is for
We work with businesses and organisations of every kind across South Wales and the UK. There is no "typical" client, because payroll is a headache for almost everyone who has staff:
- Small and medium businesses who do not want to hire or train a payroll person.
- Social clubs and workmen's clubs, where committees change but the payroll still has to be right.
- Shops, trades and hospitality juggling weekly-paid and part-time staff.
- Care providers, charities and professional firms with more complex or sensitive payrolls.
- Growing businesses that have outgrown doing payroll on a spreadsheet.
Whether you pay three people or three hundred, the service is the same, and the price per employee does not change.
How switching to us works
Moving payroll providers sounds daunting, so most people put it off. It should not be. We do the heavy lifting, and switching is free. We take a few details from you and your current provider, register as your agent with HMRC, bring across your year-to-date figures and employee records, and run a careful first pay run so nothing slips. We can pick you up part-way through a tax year without any disruption, and your staff will not notice anything except that their payslips look a little clearer.
You will not miss a pay run. We plan the handover around your pay dates, so your first payroll with us goes out exactly when it should.
The compliance we take care of
Payroll compliance is a moving target: rates, thresholds and rules change every tax year, and the penalties for getting it wrong are real. Keeping up with it is our job, not yours. Here are the main obligations we take care of on your behalf:
| Obligation | What it means | We handle it by |
|---|---|---|
| RTI (FPS) | Report pay and deductions to HMRC | Filing on or before every payday |
| PAYE & NIC | Collect and report tax and National Insurance | Calculating correctly and confirming your bill |
| Auto-enrolment | Enrol eligible staff into a pension | Assessing every run and uploading contributions |
| Year end | P60s and final submissions | Producing and filing everything on time |
We use recognised payroll software, hold CIPP membership, are ICAEW-affiliated and are ICO-registered, so your payroll and your employees' data are in safe, accredited hands.
What outsourced payroll costs
We price per employee, per month, which means your bill only ever reflects the people you actually pay. There are no setup fees, no software licences to buy and no long contracts. It is usually far cheaper than the time and risk of doing payroll in-house, and always cheaper than getting it wrong. Send us your numbers and we will give you a clear, fixed quote the same day. You can see how our pricing works, or read why outsourcing payroll pays off.
Why choose Effective Payroll
We are a South Wales payroll bureau with 60+ years of combined experience, and many of our clients have been with us since 2006. We have carried businesses through auto-enrolment, Real Time Information and the upheaval of furlough without a missed beat. What our clients mention most in their reviews is simple: we get it right, we explain things plainly, and a real person answers the phone. That is what outsourced payroll should feel like.